Database Definition Tool

The Database Definition Tool is available from the Select Data Source dialog box when you begin designing a report based on the Active Data Driver. This tool allows you to design a data definition file as the first step of designing your report. From the Standard Report Expert:

  1. In the Standard Report Expert click Database.
  2. In the Data Explorer dialog box:
  3. In the Select Data Source dialog box click New to create a new data definition file.

    The Database Definition Tool appears.

  4. Use the Database Definition Tool to create fields for your data definition file.

    Use the controls to enter field names, field types, and sample data that will appear in the Crystal Reports Preview Tab. If you select String as the field type, you will also be asked to specify a maximum string length.

  5. Click Add to add each new field to your data definition file. Each field appears in the list box at the bottom of the Database Definition Tool.
  6. Continue adding as many fields as necessary for your data definition file by entering the information in the controls of the Database Definition Tool, and clicking Add each time.
  7. You can delete a field that you have created by selecting the field in the list box and clicking Delete.
  8. Click the Close button in the upper right of the Database Definition Tool dialog box when you are finished designing your data definition file. A message appears asking if you want to save the data definition file.
  9. Click Yes, and a Save File As dialog box appears.
  10. Save the data definition file where it can be accessed by your report file. When finished, the new data definition file will appear in the Data Definition text box in the Select Data Source dialog box.
  11. Continue creating your report.


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